PLLC is formed. Two formation steps left before we can bank, invoice, and sign.
Phase 1 · VA / MD / DC
Carry it on your phone
Add this dashboard to your home screen — it opens like an app, with no browser bar.
The Vision Board
The phases, pinned up where Kevin can see them
Not a timeline — a manifesting board. The dream stays on the wall; each card still carries its real checklist, with what's done, what's now, and what's next.
Phase 1 · Now → mid-2027
The Foundation
Licensed, insured, and legit — VA · MD · DC.
✓VA PLLC formed — Intention Chiropractic Wellness PLLC, Oct 30, 2026
◆EIN → business bank → seed ~$2,000 — the chain Kevin is working right now
◆Contract review — Active Family Wellness non-compete checked before anything public
○MD + DC licenses — Phase 1 states, added with VA as home base
○NCMIC malpractice + general liability — bound for the mobile model, clients as additional insured
○CPA engaged — before the first out-of-state contract; S-corp timing starts here
Phase 2 · As contracts sign
The Expansion
Ten contracts a year — and a team, not just Kevin.
○First employer contracts signed — workplace wellness days, VA first
○Add states on contract — NY · CT · FL · GA only when a signed deal justifies the license
○Foreign qualification + multi-state tax setup — per state, with the attorney and CPA
○Add associate chiropractors — starts solo; hires when the calendar demands it
○Events & festivals — art shows and the Florida Carnivale lead, once licensed there
Phase 3 · The dream
St. Lucia & Beyond
Wellness retreats — the practice that travels.
○St. Lucia wellness retreats — the 2-villa developer lead is already warm
○Athlete retreats — former pros and Olympians, with his European partner
○Retreat licensing & coverage solved per destination — US malpractice doesn't cover care in St. Lucia
○Kevin works on the business, not only in it — the team carries the calendar
10Contracts a year — dream target
$2MAnnual revenue — dream target
Solo → TeamAssociate chiropractors as it grows
Dream targets are the direction on the wall, not a forecast or booked business — contracts signed today: 0. The checklists are the working part: ✓ done · ◆ happening now · ○ up next.
Page · Action Items
Everything that needs doing — and whose it is
Just the open items — 10 of them — and nothing else. Grouped by owner, in the order things unlock each other. When something gets done, it leaves this page and lands in the Changelog. Tip: hold the ⋮⋮ grip on a task and drag it into another owner's box — or onto a name in the tray that appears — to hand it to them.
Page · Formation & Pipeline
Getting legal, licensed, and booked
The formation checklist, the gate that has to clear before anything goes public, the early pipeline, and the license tracker — all on one page.
State
Status
Note
No chiropractic interstate compact — a license is needed in every state where the patient is. Never market where unlicensed. NCMIC + general liability (clients as additional insured) to be confirmed for the mobile model.
Page · Launch plan
The whole launch plan, with Kevin's place in it
This is the launch plan — all 107 steps — shown as Kevin's instance. The launch plan owns the process; this page shows only Kevin's status on each step. His own Phase 1 / 2 / 3 roadmap lives on the vision board on the Overview page — these five phases are the playbook every client runs on. The 50-role team model lives on the People page, with Kevin, Jina, and Kiara assigned to the hats they wear today. Tip: hold the ⋮⋮ grip on a step and drag it into another phase to move it, or drop it on a name in the tray to hand it to someone else.
Legend✓Done — greyed out◆In place or in motion now○Up next or later
Underneath the five phases sits one foundation on this page: Routing (6) — the four gates every task passes through. The other foundation, the Org chart (50 roles), lives on the People page with today's assignments filled in. 51 phase steps + 50 roles + 6 routing rules = 107.
1 · Plan — decide what you're building
Lead role: Business architect — turns Kevin's intent into a crisp offer, operating model, and decision log. For Kevin, that's Jina, as Operating Investor.
10 steps
2 · Source — choose your support system
Lead role: Partner & procurement lead — builds the vendor bench, compares tools, and keeps every dependency accountable.
11 steps
3 · Make — set up the business
Lead role: Launch operations lead — coordinates setup work, dependencies, approvals, and launch readiness across departments.
13 steps
4 · Deliver — get ready for customers
Lead role: Client success & service lead — owns the journey from qualified lead through onboarding, delivery, support, renewal, and referral.
8 steps
5 · Maintain — keep it healthy
Lead role: Operating cadence owner — keeps the company healthy after launch through recurring reviews, renewals, controls, and improvement cycles.
9 steps
Roadmap — swimlanes
The launch plan as lanes: one lane per phase, steps in order. Same live steps as the lists above.
Foundation · Routing — the four gates
Before any task is done, it passes these questions. They decide whether work goes to an AI agent, a licensed human, or a hard stop — and they are why patient data and professional judgment never get automated past their lane.
6 rules
Page · People
Who's building it — and who does what
The three people building this today, plus the launch plan's full 50-role team model with today's hats assigned — color-coded so the AI-handled roles stand apart from the human ones.
👥 People
Who's building this, and in what role. Business roles only — personal matters stay on their own separate track and are not tracked here.
🧩 Team model — who wears which hat
The launch plan's full org chart: the 50 roles the business grows into. Today, three people plus a set of AI agents cover the hats that matter — the rest are future hires or licensed partner slots, not jobs to fill now. Kevin is also the practicing chiropractor (the service itself) and carries client success until there's a team. AI-handled roles are glacier blue with a dashed border, so they read differently from human roles at a glance.
KevinJinaKiaraAI-handledLicensed partner slotFuture hire
Every playbook task names exactly one of these roles as its owner — that's how a step in Plan, Source, Make, Deliver, or Maintain connects to the team that does it. Kevin's first partner slots to fill are the attorney, the CPA, and the insurance broker.
Page · Calendar
Clients & meetings
Every client visit and appointment in one place — the calendar Kevin actually works from.
Calendar sync: not connected yet.
Meetings below are kept on this dashboard for now. When Kevin picks his calendar app (Google or Apple), the dashboard will sync two-way with it — changes made in his calendar app will show up here, and meetings added here will show up there. No calendar provider is connected yet.
📅 Meetings
Upcoming first, then past meetings (greyed out). Add a meeting here, or connect Kevin's calendar to sync them automatically.
Page · Accounting & Mileage
Every dollar and every mile, logged
The accounting log and the mileage tracker — the two habits borrowed straight from the ElevenMD dashboard.
🧾 Accounting log
Every dollar in or out, with how it was paid and whether it was business or personal. Same habit as the ElevenMD log — if Kevin pays a business cost on a personal card, it gets flagged until the business pays him back.
Date
What
Amount
Paid with
Flag
Note
Rule borrowed from ElevenMD: every entry records payment method + business/personal flag. A business expense on a personal card shows as REIMBURSEMENT OWED until the business account pays it back.
What is tax deductible lives on the Taxes page now.
🚗 Mileage tracker
Kevin's practice is mobile, so driving is the business. Same pattern as the ElevenMD log: every work trip gets round-trip miles plus the average regular gas price that day — that's what makes the deduction defensible later.
Date
Trip (round-trip)
Miles
Gas price*
Purpose
Page · Taxes
All things taxes
Everything tax-related for Intention Chiropractic Wellness in one place — how the business is taxed, what is deductible, estimated taxes, mileage, retirement, deadlines and reminders, and the fees with deadlines. Where a number isn't known yet, it says so instead of guessing.
🧮 How the business is taxed
To start, the PLLC is taxed as a disregarded entity — profit flows to Kevin's personal return, and revenue is tracked by state from the first contract (that matters for multi-state taxes).
When the practice turns profitable, revisit an S-corp election with the CPA — that's the moment it can start saving self-employment tax.
The rule is "ordinary and necessary": ordinary means common and accepted in chiropractic practice, and necessary means helpful and appropriate for the business. It does not have to be indispensable. (IRS Publication 463; Internal Revenue Code section 162.)
For this practice, that usually covers:
Insurance: malpractice (NCMIC) and general liability.
Licenses, PLLC filing fees, and the registered agent.
Equipment and supplies: the adjustment table and portable gear. Big items may be depreciated or expensed; ask the CPA which treatment fits.
Driving to client sites: business miles, by the IRS standard mileage rate or actual expenses. This is why the mileage log matters.
Phone, software, website and hosting, accounting and bookkeeping.
Continuing education, license renewal, and professional dues.
Business meals: generally 50% deductible.
Startup costs: up to $5,000 deductible in the first year if total startup costs are $50,000 or less; the rest is spread over 15 years.
A home office, if a space is used regularly and only for the business: the simplified method is $5 per square foot, up to $1,500.
Health insurance premiums and retirement contributions (SEP IRA or Solo 401(k)) can also be deductible. Ask the CPA how they flow through the PLLC.
Not deductible: personal expenses, entertainment, fines and penalties, clothing you could wear off the job, and the personal part of any mixed cost. Only the business portion counts.
The deduction only holds if you can prove it. That is what the Accounting log is for: keep receipts and keep the log current.
General information, not tax advice. Confirm with the CPA before filing.
No income yet — the practice is pre-revenue, so no 1099s and no estimated payments are due.
Once contracts start, business income has no withholding, so quarterly estimated taxes apply. Estimated amounts: TBD — nothing to estimate until the first contract is signed.
Whether the 20% QBI deduction applies to a chiropractic practice: TBD — ask the CPA. Health services have special limits.
S-corp timing: no election for 2026. Revisit with the CPA when the practice turns profitable.
Business income is reported on Kevin's personal return while the PLLC is a disregarded entity.
General information, not tax advice. Confirm with the CPA before filing.
🚗 Vehicle deductions & mileage
Driving to client sites is deductible by the IRS standard mileage rate or actual expenses — which is why the mileage log matters.
Year 1 decision: standard mileage rate. The first year the car is used for business, Kevin claims the standard mileage rate. Both methods are tracked all year so the year-2 choice can be made on real driving data, not a guess. Only one method is claimed on the return — tracking both is for the comparison.
Year 1 — side by side
Standard mileage rate
Actual expenses
How it works
Business miles × IRS rate
Business-use % × actual costs
What it covers
Gas, insurance, repairs, depreciation, registration — all baked into the rate
Gas, insurance, repairs, tires, registration, depreciation or lease payments, each tracked
What to track
Business miles per trip (date, destination, purpose)
Every receipt, plus the same mileage log
Year 1 amount
TBD — 0 trips so far
TBD — 0 trips so far
Best when
High business miles, low running costs
High running costs (expensive insurance, repairs, depreciation), low miles
2026 rates: 72.5¢ per mile Jan 1 – Jun 30, and 76¢ per mile Jul 1 – Dec 31.
Logged so far: 0 trips — Kevin isn't driving for clients yet. Totals appear here once trips are logged.
Tolls and business parking are deductible on top of the standard rate.
Car insurance: only the business-use part of the premium is deductible, and only under the actual expense method. Under the standard mileage rate, insurance is already included in the per-mile rate and can't be deducted separately.
Standard mileage must be chosen in the first year a car is available for business use to keep that option.
Vehicle portal access (odometer readings):
Portal: TBD — e.g. MySubaru, FordPass, or the carmaker's app.
Account / login reference: TBD — which account holds the car.
Pull the latest odometer reading from the portal before business trips, so the mileage log has an odometer anchor. Passwords stay in the password manager — never on the dashboard.
General information from IRS Publication 463 — not tax advice.
🏦 Retirement
SEP IRA or Solo 401(k) — not set up yet.
Plan: TBD — SEP IRA or Solo 401(k).
Provider: TBD.
Status: not set up yet — no account, no contributions.
Contributions: can be deductible within IRS limits. Ask the CPA which plan fits a solo PLLC, how much can go in once income starts, and when to open it.
A Solo 401(k) generally has to be set up by Dec 31 of the tax year to count for that year. A SEP IRA can be opened later, up to the tax filing deadline. CPA to confirm.
A Solo 401(k) is for self-employment income with no full-time employees other than the owner or spouse — CPA to confirm Kevin qualifies.
General information, not tax advice. Confirm with the CPA before opening a plan.
📋 Licenses & fees with tax relevance
Fairfax BPOL (business license tax): TBD — whether it applies and the amount and due date are not yet confirmed.
Virginia SCC annual registration: TBD.
License renewals (VA / MD / DC): VA expires 11/30/2028, DC expires 11/30/2027. MD date and all renewal fees not yet known.
Attorney and CPA fees are business expenses — confirm treatment with the CPA.
🏠 Home office
Simplified method: $5 per square foot, up to $1,500 — only if a space is used regularly and exclusively for the business.
Kevin's space and dimensions: TBD — not yet measured. Deduction amount: TBD.
General information about the IRS simplified home-office method — not tax advice. Confirm the final claim with your CPA.
⏰ Deadlines & reminders
Nothing is due while the practice is pre-revenue — these are the dates that start mattering once income starts.
Apr 15, 2027: 2026 individual tax return due (Kevin's personal return carries the PLLC while it's a disregarded entity) — same day as the first 2027 estimated tax payment.
Jun 15, 2027: second 2027 estimated tax payment, once income starts.
Sep 15, 2027: third 2027 estimated tax payment, once income starts.
Jan 18, 2028: fourth 2027 estimated tax payment (Jan 15 is a Saturday and Jan 17 is Martin Luther King Jr. Day, so it moves to the next business day).
Fairfax BPOL renewal: TBD — whether it applies and the due date are not yet confirmed.
Virginia SCC annual registration: TBD — PLLC formed Oct 30, 2026.
License renewals (VA / MD / DC): DC expires 11/30/2027, VA expires 11/30/2028 — renew before expiry. MD date and fees not yet known.
S-corp election timing: TBD — ask the CPA before the tax year starts, if the practice turns profitable.
Vehicle deduction method, year 2: decide in Jan 2028 from year-1 driving data — a reminder is set on the Action Items page.
Retirement plan setup: a Solo 401(k) generally has to be set up by Dec 31 of the tax year — see the Retirement section above.
Dated reminders can also live as Reminders on the Action Items page so they surface with everything else.
Estimated tax dates follow the standard IRS schedule (IRS Publication 505, Form 1040-ES). General information, not tax advice — confirm every date with the CPA.
Filed documents in one place, plus the short list of emails that actually change a status.
📁 Documents
The filed papers, in one place. Green = in hand. Dashed = placeholder waiting for the real paper to arrive — nothing is faked.
✉️ Key mail to watch for
The handful of emails that actually change a status here. Everything else is noise — these get pinned.
✍️ Operating agreements
Agreements that need signatures — who funds, who decides. Each signer gets a private signing link. The agreement text is provided by the operating investor; have a lawyer review it before anyone signs.
Page · Grants & Funding
Money that doesn't have to be paid back
The startup-grant source lookup. Tax notes now live on the Taxes page.
🎁 Grants & funding
A standing launch plan step, added Nov 6: before loans or credit lines, look for startup money that doesn't have to be paid back. This is the lookup list — sources to research, not grants Kevin has won or applied to. Anything real that turns up gets logged here with its deadline, and any application fee gets logged in Accounting — the same grant-bookkeeping rule as the ElevenMD dashboard.
Where to look
What it is
Why it might fit
Status
Eligibility reality check: many startup grants require time in business, revenue, or employees Kevin doesn't have yet — the PLLC was formed Oct 30, 2026, is pre-revenue, and is solo for now. The lookup still pays off now: it builds the “apply when eligible” list with deadlines attached, so nothing is missed the month he qualifies. Grants are competitive and never guaranteed — anything found here is a lead, not income.
Page · Changelog
What's changed, and when
Every update to Kevin's record and to this mockup, newest first.
Phase 1 · Now → mid-2027
